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November 15, 2023 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)
Regular Board Meeting Minutes
City of Grand Haven

1. Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

2. Roll Call
Present: Craig Bessinger, Bill Cargo, Bill Cate, Bill Cousins, Gordon Gallagher, Ashley Latch, Deanna
McIntyre, Cathy Pavick, Joel TePastte, & Will Whittemore
Absent: Kevin McLaughlin
Also Present: Scott Borg, HTMMTS Director; Dana Appel, Finance and Compliance Director; Andrea Dumbrell, Human Resources Director; Trina Robinson, Consultans; Annelise Walker, Marketing Coordinator; and Brian Woline, Accounting Supervisor.

3. Additions/Corrections to the Agenda.
None.

4. General Business/Call to Audience
None

5. Consideration for Approval of Consent Agenda:
a. Approval of Sep 27, 2023 HTMMTS Board Meeting Minutes
b. Approval of Regular Agenda
c. Approval of Payable Warrant
d. File/Receive Financial Report
e. Approval of FY2024/25 Estimated Budget
f. EEO Data
g. Approval of Updated Fare Policy
h. Approval of Cash Management Policy
Motion by Cargo, second by Gallagher to approve the consent agenda. Motion carried.

6. New Business:
a. Approval of Website and App Terms of Use Policy. The transition to the Lakeshore Go App requires the institution of a terms of use policy. Among other things, this policy limits Harbor Transit’s liability, protects Harbor Transit’s content, prevents abuse, and declares governing law. Motion by Cargo, second by TePasste to approve the Website and App Terms of Use Policy. Motion
carried.
b. Approval of Website and Mobile Application Use Privacy Policy. Similar to the above, this policy reduces legal penalties, lawsuits, repetitional damage, and cybersecurity risks related to Harbor Transit’s website and app. Motion by Pavich, second by Latch to approve the Website and Mobile Application Terms of Use Policy. Motion carried.
c. Resolution to amend the Financial Institutions
Motion by Cargo, second by Gallagher to approve Resolution No. 2023-1115 amending the list of financial institutions with which Harbor Transit does business as presented by Borg. Motion carried.
d. Resolution to amend the Personnel Manual
Motion by TePasste, second by Cousins to approve Resolution No. 2023-1115.1 amending the Personnel Manual to remove credit history reviews and add service awards and retirement gifts as presented by Dumbrell. Motion carried.
e. Resolution to amend Harbor Transit’s No-Show Policy
Motion by Cargo, second by McIntyre to approve Resolution No. 2023-1115.2 amending Harbor Transit’s No-Show Policy requiring all passengers to pay for missed rides as presented by Borg. Motion carried.

7. Reports
a. Marketing Report: Walker updated the board on recent current marketing efforts, highlighting the introduction of the Lakeshore Go App to the community. A new advertiser, Little Red House has purchased a bus wrap and two interior panels.
b. Operations Report: Borg reported that ridership is still down when compared to pre-COVID numbers, but continues to improve. No-shows continue to be a concern, but based on the experience of the Traverse City transportation system, the implementation of Lakeshore Go should cut the rate of no-shows dramatically. There have been no bus crashes or injuries since the last HTMMTS regular meeting. Two complaints and two compliments were received.
c. Transportation Director’s Report: Borg shared highlights of his report, including his appointment to the Four Pointes Board of Directors, the implantation of Computer Aided Dispatch (CAD) software, the current status of the Environmental NEPA study for the new property, and the receipt of four new buses. (Five were shipped, but one was returned because of damage in shipping.)

11. Board Member Comments:
• Borg introduced the new HTMMTS Accounting Supervisor, Brian Woline.

12. Meeting adjourned. Meeting adjourned by Bessinger at 4:53 PM.

The next regularly scheduled meeting is Jan 24, 2024, at Grand Haven Township, 13399 168th Ave., Grand Haven, MI 49417.

September 27, 2023 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

September 27, 2023 Regular Board Meeting Minutes

1. Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

2. Roll Call
Present: Craig Bessinger, Bill Cargo, Bill Cate, Ashley Latch, Deanna McIntyre, Joel TePastte, & Will Whittemore.
Absent: Chris Burns, Gordon Gallagher, Kevin McLaughlin, & Cathy Pavick.
Also Present: Scott Borg, HTMMTS Director; Dana Appel, Finance and Compliance Director; Tom Burghardt Jr., Operations Superintendent; Andrea Dumbrell, Human Resources Director; Annelise Walker, Marketing Coordinator; Trina Robinson, Consultant; Matt Guinn, Safety Coordinator; and Shonda Walski, Dispatch Mobility Supervisor.

3. Additions/Corrections to the Agenda.
None. Motion by TePastte, second by McIntyre, to approve the agenda as submitted. Marion carried.

4. Public Hearing: Review of public comments about reinstatement of fares.
Opened at 4:32 PM. Walker shared an overview of the results of on-line surveys and comments regarding the reinstatement of fares. Surveys and comments were in favor of fare reinstatement overall. There were no members of the public present for the meeting.

5. Close public hearing at 4:37 PM.

6. General Business/Call to Audience
None

7. Consideration for Approval of Consent Agenda:
a. Approval of Aug 31, 2023 HTMMTS Special Board Meeting Minutes
b. Approval of Regular Agenda
c. Approval of Payable Warrant
d. File/Receive Financial Report
e. Approval of FY2023 Final Amended Budget
f. Review FY2023/24 Budget pre-implementation review of budget.
i. Capital Projects
ii. COLA-Wage Scale
iii. Goal Targets
g. Approval of FY2023/24 Bi-Monthly Regular Meeting Dates
h. Approval of MERS HCSP agreement amendment and contribution addendum
i. Approval of John Phillips LAC representative At Large Member
Motion by Cargo, second by Latch to approve the consent agenda. Motion carried.

8. Old Business
a. Discussion/Update on 172nd Ave Property: Borg reported that HTMMTS closed on the purchase of the property and he anticipates that environmental studies will be complete in November 2023. He also reported that SHAPE Corporation may be interested in purchasing part of the property.
b. Discussion on Harbor Transit/Muskegon Area Transit meeting point at Trinity at the Lakes: Borg reported that ridership is trending up for this year. This location is 1.6 miles outside of Harbor Transit’s service territory and the cost per mile to pick up at Trinity at the Lakes is $5.26 per mile. “Justice 40” is a USDOT program that makes grants available, but it not available in northwest Ottawa County. HTMMTS’s service to Muskegon County may make Justice 40 grants available. HTMMTS is also working with the Tri-Cities
Chamber of Commerce in an effort to engage local corporate human resource departments to encourage use of the Harbor Transit/Muskegon Area Transit connection.
c. Discussion/Action of reinstatement of passenger fares.
Motion by Cargo, second by TePasste to approve the reinstatement of passenger fares. Motion carried.

9. New Business:
a. Discussion/Action on Executive Director Pay Increase
Motion by TePasste, second by Whittemore to approve the Transportation Director’s salary increase by one step, effective Sep 21, 2023, and include any Cost-of-Living Adjustments (COLA), when provided to Harbor Transit’s employees. Motion carried.
b. Discussion/Action on Executive Director Employment Agreement
Motion by Cargo, second by Latch to approve the proposed 2023 Employment Agreement with Director Borg and authorize the agreement be executed by President Bessinger. Motion carried.
c. Discussion/Action to elect or re-elect HTMMTS Board Officers: President, Vice-President, Secretary, and Treasurer. Cargo declined another term as Vice President, suggesting Latch as Vice President and Latch agreed. Motion by Cargo, second by Whittemore to elect/re-elect Bessinger as President, Latch as Vice President, Cate as Secretary and Gallagher as Treasurer. Motion carried.
d. Discussion/Update on Aug 16, 2023 LAC Meeting
Borg summarized the last meeting of the LAC, pointing out that there is an opening on the council for a resident of Ferrysburg

10. Reports
a. Marketing Report: Walker updated the board on recent current marketing efforts, including the heavy use of the Coast Guard Festival Park-N-Ride service on Aug 1, the growth in social media (Facebook) advertising and the upcoming Boomerang Career Event on Tuesday, Oct 10, 2023.
b. Operations Report: Borg reported that ridership is still down when compared to pre-COVID numbers, but improving. There has been one bus crash since the last HTMMTS regular meeting. Two complaints and two compliments were received.
c. Transportation Director’s Report: Borg shared highlights of his report, including Coast Guard Saturday ridership, shuttle transportation for the Folds of Honor Golf Tournament, and the 48th anniversary of Harbor Transit. Of special note is the anticipated delivery of new buses, three (3) of which have been on order for nearly three years. Delivery of a total of eight (8) new buses is expected in Oct.

11. Board Member Comments:
• TePastte thanked Borg for his leadership.
• Whittemore welcomed new HTMMTS employees Guinn and Walski

12. Meeting adjourned.
Motion by Cate, second by TePastte to adjourn at 5:02 PM. Motion carried.

The next regularly scheduled meeting is Nov 15, 2023, at Grand Haven City Hall, 519 Washington Ave., Grand Haven, MI 49417.

January 24, 2024 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Agenda

Grand Haven Township Fire Rescue

13250 168th Ave

Grand Haven, MI 49417

JANUARY 24, 2024 AT 4:30 PM

1. Meeting Called to Order

2. Roll Call

3. Approval of November 15, 2023 HTMMTS Board Meeting Minutes

4. Additions/Corrections to the Agenda

5. Public Hearing:

A. PUBLIC HEARING: Adoption of the Harbor Transit’s Fiscal Year 2024-25

Budget

6. Close Public Hearing

7. General Business / Call to Audience

8. Consideration for Approval of Consent Agenda

A. Discussion/Action on Payable Warrant

B. Receive/File Financial Statements

C. Discussion/Action of Title VI policy

9. New Business

A. Discussion/Action of Final FY Budget 2024-25

B. Discussion/Action of 2024-25 Fee Schedule

C. Discussion/Action of 2024-25 Uniform Millage Rate Determination

D. Discussion/Action of 2024-25 FY Resolution of Intent

E. Discussion/Action of 2024-25 Contract Clauses CertificationF. Discussion/Action Emergency Purchase for Facility Makeup Air Unit.

G. Discussion/Action on Propane Contract.

H. Discussion/Review of the Local Advisory Council Minutes.

I. Discussion/Action on Hard Caps Resolution No. 2024-0124

J. Discussion/Action on MDOT/West Plan/HTMMTS MOU

10. Marketing Update – Annelise Walker

11. Operations Update – Scott Borg

12. Transportation Director’s Report – Scott Borg

13. Board Members Comments:

Craig Bessinger

Bill Cargo

Ashley Latsch

Gordon Gallagher

Bill Cousins

Bill Cate

Cathy Pavick

Joel TePastte

Kevin Mclaughlin

Deanna McIntyre

Will Whittemore

Next regularly scheduled Board Meeting will be held on March 27, 2024 at 4:30 PM

at Spring Lake Township Office, 102 West Savidge Street, Spring Lake, MI 49456

November 15, 2023 Board Meeting Agenda

HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM (HTMMTS) BOARD MEETING
Grand Haven City Hall
519 Washington Ave., Grand Haven, MI 49417
November 15, 2023 AT 4:30 PM

1. Meeting Called to Order
2. Roll Call
3. Additions/Corrections to the Agenda
4. General Business/Call to Audience
5. Consideration for Approval of Consent Agenda:
a. Approval of September 27, 2023 HTMMTS Board Meeting Minutes
b. Approval of Regular Agenda
c. Approval of Payable Warrant
d. File/Receive Financial Report
e. Review of FY2024/25 Estimated Budget
f. EEO Data
g. Approval of Updated Fare Policy
h. Approval of Updated Cash Management Policy
6. New Business
a. Approval of Website and App Terms of Use Policy.
b. Approval of Website and Mobile Application Use Privacy Policy.
c. Resolution to Amend Financial Institutes.
d. Resolution to Amend the Personnel Manual.
e. Resolution to Amend Harbor Transit’s No-Show Policy
7. Reports
a. Marketing Report- Annelise Walker
b. Operations Report -Tom Burghardt Jr.
c. Transportation Directors Report – Scott Borg
8. Board Members Comments

Craig Bessinger

Bill Cargo
Ashley Latsch
Kevin Mclaughlin
Joel TePastte
Christine Burns
Gordon Gallagher
Cathy Pavick
Bill Cate
Deanna McIntyre
Will Whittemore

Next regularly scheduled Board Meeting will be held on January 24, 2023 at 4:30 PM at Grand Haven Charter Township, 13300 168th Ave, Grand Haven, MI 49417

2023-2024 Bi-Monthly Regular Board Meeting Dates

Fiscal Year 2023-2024 Bi-Monthly Regular Meeting Dates

The Harbor Transit Multi-Modal Transportation System Board of Directors will regularly meet bi-monthly at the following dates and locations. The meetings will begin at 4:30 pm.

November 15, 2023*: City of Grand Haven, 519 Washington Avenue, Grand Haven, MI 49417

January 24, 2024: Grand Haven Charter Township, 13300 168th Avenue, Grand Haven, MI 49417

March 27, 2024: Spring Lake Township, 102 West Savidge Street, Spring Lake, MI 49456

May 22, 2024: City of Ferrysburg, 17290 Roosevelt, (use Ridge Road entrance) Ferrysburg, MI 49409

July 24, 2024 Village of Spring Lake Administrative Offices, 102 West Savidge Street, Spring Lake, MI 49456

September 25, 2024: City of Grand Haven, 519 Washington Avenue, Grand Haven, MI 49417

(*) Denotes the Third Wednesday due to Thanksgiving

September 26, 2023 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Agenda

Grand Haven City Hall
519 Washington Ave., Grand Haven, MI 49417
September 27, 2023 AT 4:30 PM

1. Meeting Called to Order

2. Roll Call

3. Additions/Corrections to the Agenda

4. Public Hearing;
a. PUBLIC HEARING: Review of public comments about reinstatement of fares.

5. Close Public Hearing

6. General Business/Call to Audience

7. Consideration for Approval of Consent Agenda:

a. Approval of August 31, 2023 HTMMTS Special Board Meeting Minutes
b. Approval of Regular Agenda
c. Approval of Payable Warrant
d. File/Receive Financial Report
e. Approval of FY2023 Final Amended Budget
f. Review FY2023/24 Budget pre-implementation review of budget.
i. Capital Projects
ii. COLA-Wage Scale
iii. Goal Targets
g. Approval of Fiscal Year 2023-24 Bi-Monthly Regular Meeting Dates.
h. Approval of MERS HCSP agreement amendment and contribution addendum.
i. Approval on John Phillips LAC representative At Large Member.

8. Old Business
a. Discussion/Update on 172nd Property
b. Discussion on Harbor Transit/Muskegon Area Transit meet point at Trinity at the Lakes.
c. Discussion/Action of reinstatement of passenger fares.

9. New Business
a. Discussion/Action On Executive Director Pay increase.
b. Discussion Action on Executive Director Employment Agreement.
c. Discussion/Action to elect or re-elect HTMMTS Board Officers: President, Vice President,
Secretary, and Treasurer.
d. Discussion Update on LAC Meeting that occurred on August 16, 2023.

10. Reports
a. Marketing Report- Annelise Walker
b. Operations Report -Tom Burghardt Jr.
c. Transportation Directors Report – Scott Borg

11. Board Members Comments
Craig Bessinger
Bill Cargo
Ashley Latsch
Kevin Mclaughlin
Joel TePastte
Christine Burns
Gordon Gallagher
Cathy Pavick
Bill Cate
Deanna McIntyre
Will Whittemore

Next regularly scheduled Board Meeting will be held on November 15, 2023 at 4:30 PM at the City of Grand Haven, 519 Washington Avenue, Grand Haven, MI 49417.