November 2017 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Board Meeting Minutes
City of Grand Haven, City Hall, Council Chambers
November 15, 2017
Meeting Called to Order at 5:30 p.m.

Present: Craig Bessinger, Chris Burns, Bill Cargo, Mike DeWitt, Bob Monetza, Joanne Marcetti, Gordon Gallagher, Cathy Pavick, Pete LaMourie

Absent: Patrick McGinnis, Joel TePastte

Also Present: Anthony Dionise (Operations Manager), Jim Bonamy (Finance Director), Trina Robinson (Accounting Supervisor), Shelly Converse (Customer Care and Compliance Manager), Denny Swartout (Marketing Manager), Tiffany Bowman (Transportation Director)

Approval of September 27, 2017 Minutes

Motion by Mike DeWitt, second by Gordon Gallagher, to accept the minutes of the September 27, 2017 meeting. Motion carries.

Approval of the Regular Agenda

Motion by Joanne Marcetti, second by Mike DeWitt to approve the agenda for the September 27, 2017 meeting as adjusted. Motion carries.

Financial Report:

Tiffany reviewed the financial position and activity thru October 21, 2017 in the Harbor Transit Fund and Harbor Trolley Funds. No questions.

Motion to accept the Financial Report by Pete LaMourie, second by Mike DeWitt, Motion carries.

New Business:

Audit Report – Doug Vredeveld, Vredeveld Haefner LLC

Gordon Gallagher asked for a written explanation of the deficiencies and how they would be addressed so that we do not have any repeats next year.

Motion to accept the audit findings by Mike DeWitt, second by Bob Monetza, Motion carries.

Operations Policy & Procedure Manual

Motion to accept the amended Operations & Procedure Manuel by Bill Cargo, second by Joanne Marcetti, Motion carries.

Holiday Letter to Harbor Transit Staff

There was discussion about providing Dune Dollars to employees with public funds.  The board suggested an amendment to the personnel manual, which makes the Dune Dollars part of the employee compensation package (and therefore taxed).  This amendment would need to be completed by June 30, 2018.

Triennial Review by FTA

The board offered Tiffany any assistance she and her staff may need in order to complete the review by the deadline, which is fast approaching.

Approval to Purchase 10 new Computers and Related Equipment for Routematch Upgrade (CMAQ Grant Funding for an Approximate Cost of $10,000)

Bill Cargo suggested hiring a consultant to create a tech plan which would include a disaster recovery & backup plan.

Motion to accept the approve the purchase of 10 computers by Bill Cargo, second by Cathy Pavick, Motion carries.

Approval to Purchase New Security Camera (CMAQ Grant Funding for an Approximate Cost of $6,000).

Motion to purchase a new security camera system by Bill Cargo, second by Joanne Marcetti, Motion carries.

Directors Report Tiffany Bowman
  • Discussed on-going grant projects
  • The FTA Triennial Review is due by 01/31/18
  • A back-up generator has been installed on-site
  • MDOT Project Manager was on-site in September
  • Harbor Trolley had a great year with weddings and other events
  • A used server rack was installed
  • An Operations Policy and Procedure Manual has been completed

 

Marketing Report- Dennis Swartout
  • Discussed outreach activities
  • Attended a Wedding Market on October 28 at the Spring Lake Country Club.
  • Internal employee newsletter called Harbor Highlights was published in November
  • Bus drivers will have name tags and their names on the buses so customers know their drivers’ names
  • A Harbor Transit Value Statement and Codes of Conduct were distributed to the board

 

Board Members Comments:

Gordon Gallagher appreciated the job everybody does, day in and day out.  Chris Burns wished everyone a Merry Christmas. Joanne Marcetti offered congratulations to Mike DeWitt and Bob Monzeta on their re-election bids.  Joanne indicated that she had read the EEO documents and would like them on the January agenda.

Adjournment at 6:40 p.m.

Next Board Meeting will be held on January 24, 2018 at 5:30 pm at Grand Haven Charter Township, 13300 168th, Grand Haven, MI  49417

Posted on by Don Rogers in HTMMTS Meeting Minutes, News